Top Features to Look for in Building Maintenance Tracking Software

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Managing building maintenance can be a tedious and time-consuming task for businesses of all sizes. From scheduling regular inspections to keeping track of repairs and maintenance requests, facility managers are constantly juggling various responsibilities.

Many facility managers still use paper-based methods for maintenance tracking, which can lead to errors and delays. In addition, a lack of visibility into maintenance data can make it difficult to identify trends and make informed decisions.

To address these challenges, many businesses are turning to maintenance tracking software. These tools can automate routine tasks, provide real-time insights, and streamline communication between facility managers, technicians, and tenants.

But with so many options available, how do you know which features to look for?

In this article, we will explore the top features to consider when selecting building maintenance tracking software.

5 Must-Have Features for Efficient Building Maintenance Tracking Software

Without proper tracking and management, building maintenance can become a costly and time-consuming process. That’s why businesses are turning to building maintenance tracking software like FieldCircle to streamline their operations, reduce costs, and improve efficiency. In this article, we’ll explore the top five features to look for in building maintenance tracking software and how they can benefit businesses.

1.   Customizable Work Order Management

One of the most critical features to look for in building maintenance tracking software is customizable work order management. Customizable work order management allows businesses to create, assign, and track work orders based on their specific needs.

This feature allows for a more organized and efficient approach to building maintenance by providing an easy-to-use system for creating and managing work orders.

According to a study conducted by Aberdeen Group, businesses that have implemented work order optimization and mobile field service solutions have experienced significant performance improvements, such as:

• a 28% increase in daily work orders completed per technician,
• an 11% boost in first-call resolution rate, and
• a 16% decrease in late work order completion.

Source: FieldCircle

With customizable work order management, businesses can address this challenge and ensure that all work orders are created and tracked in a consistent and efficient manner. This feature also allows for the prioritization of work orders, enabling businesses to address critical issues first.

2.   Asset Tracking and Management

Another important feature to look for in building maintenance tracking software is asset tracking and management. Asset tracking and management allow businesses to keep track of all their assets, including equipment, machinery, and tools.

This feature can help businesses avoid costly equipment failures, reduce downtime, and extend the lifespan of their assets. According to a report by MarketsandMarkets, the global market for asset performance management software is expected to reach $4 billion by 2026 from $2.5 bn in 2021.

Source: FieldCircle

This shows that asset tracking and management are becoming increasingly important for businesses as they strive to improve their maintenance operations.

With building maintenance tracking software, businesses can easily track and manage their assets, schedule preventive maintenance, and reduce the risk of unexpected breakdowns.

3.   Mobile Accessibility

Mobile accessibility is a feature that is becoming more critical for businesses as remote work becomes the norm.

With building maintenance tracking software that is accessible via mobile devices, technicians and managers can access real-time information and complete work orders from anywhere.

Source: FieldCircle

Mobile accessibility also improves efficiency by reducing the time it takes to complete work orders. Technicians can access information about the work order, including the location of the asset, instructions for completing the task, and any other relevant information, all from their mobile devices.

This allows them to complete the work order more efficiently and accurately, resulting in faster resolution times.

4.   Preventive Maintenance Scheduling

Preventive maintenance scheduling is a feature that allows businesses to schedule maintenance tasks in advance, reducing the risk of unexpected breakdowns and costly repairs.

This feature is critical for businesses that rely on their assets to operate and need to avoid downtime.

Source: FieldCircle

Building maintenance tracking software that includes preventive maintenance scheduling allows businesses to schedule maintenance tasks based on the recommended schedule for each asset. This helps to extend the lifespan of assets, reduce downtime, and avoid costly repairs.

5.   Reporting and Analytics

The final feature to look for in building maintenance tracking software is reporting and analytics. Reporting and analytics provide businesses with insight into their maintenance operations, allowing them to identify areas for improvement, track performance metrics, and make data-driven decisions.

Source: FieldCircle

Building maintenance tracking software that includes reporting and analytics features enables businesses to collect data on their maintenance operations and use it to improve their processes.

Reporting and analytics features allow businesses to track metrics such as mean time to repair (MTTR), asset uptime, and technician productivity.

By analyzing this data, businesses can identify patterns and trends in their maintenance operations and make data-driven decisions to improve efficiency, reduce costs, and enhance their overall maintenance strategy.

Conclusion

When it comes to building maintenance, having a top-rated facility management software can make all the difference in ensuring that your facilities are well-maintained and your operations run smoothly. It’s important to understand the features that you need to look for in this software to make sure it fits your specific needs.

With the right Maintenance Tracking Software, you can streamline your maintenance processes, reduce downtime, and save time and money in the long run. So, take the time to research and compare different options, and find the software that will help you take your building maintenance to the next level.