Tools to help you manage your remote team

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Now that remote work is officially a must for all businesses, what tools can help you manage your distributed team?

We haven’t needed physical offices with in-house salaried employees for at least 15 years. Plenty of highly successful and profitable businesses have been built to operate completely virtually. Even multi-billion dollar startups have proven you don’t need those old systems to scale really big and win your market. Today, they are a luxury and liability most just can’t afford.

Still, even many previously very accomplished CEOs and managers are struggling to find their way in hiring and managing remote teams. And, to do it profitably and efficiently. This is actually the typical advice that you would get from the best startup accelerator.

New apps and tools are trying to pop up to take advantage of this booming market all the time. Most don’t get a market share or last. Here are some of the best tools to help you manage your remote team to help you slice through all the hype and online ads.

Google Drive

Google Drive is still the boss of online document storage, file sharing, and team collaboration. It has all the office tools you need for spreadsheets, text documents, and slide presentations. New startups can get away with using the free version for quite a while before having to upgrade storage or pay for G Suite.

This also provides the advantage of combining all of your other tools from Gmail to custom domain names and email addresses, analytics, and PPC ads.

Instead of fragmenting your business with other apps, this makes operating and managing teams far more efficient.

Upwork

Upwork is for streamlining recruiting, hiring, supervising remote team members and bookkeeping, and payroll.

Even though Upwork has garnered a reputation for one of the worst IPOs in history, and saw its stock almost hit zero within a year of going public, it still has some tools that make doing business virtually easier.

Upwork makes it easy to find and hire the best talent with domain experience for any role you need to fill. From CFOs and CMOs to copywriters, designers, data entry staff, and personal assistants, you’ll find them all here. Once hired, you can track their daily and weekly work effortlessly. Then Upwork helps you automate payroll and even handles 1099s for you.

Note, that some long-time power users of the platform say its value and functionality have declined dramatically in the last year. Accusing new management of continually penalizing their best customers and making the experience for employers much more difficult and expensive. While this is still the big gorilla in the market, we may eventually see the best talent going out on their own to provide better service to their clients. With Upwork taking 20% or more of their pay in commissions and transaction fees, you can’t blame them either.

These issues are most notably showing up for those seeking talent in finding candidates, and those first communications. Since Upwork’s change which charges freelancers to pay to bid on gigs, most won’t apply to your job postings. Beat this by inviting the best fitting pros to your offer.

Upwork has also recently installed new rules banning communication through any third-party channels or using appointment setting software until a hire is made. Yet, their own voice and video chat service rarely, if ever, works. If you really want to chat with a potential hire, and text won’t do, then consider hiring them for a trial or an hour consultation. Then, you can voice or video chat and set up calls using your Calendly.